Constitution

CONSTITUTION

For the Black Faculty and Staff Association of the Los Angeles Community College District

Preamble

The Los Angeles Community College District Black Faculty and Staff Association has long recognized that need for a viable body to address the needs of African-American administrators, faculty, staff, and students hereafter referred to as the “African-American campus community,” on our campuses.  We hereby established our constitution for this specific purpose.  We strongly believe that African-Americans must have an interest group to effectively address issues of inequities.  It is imperative to provide the specific direction to those directly affected and maximize opportunities for the African-American campus community of the colleges in the Los Angeles Community College District.

BY-LAWS

Article I: Name 

This organization shall be known as the Los Angeles Community Colleges District Black Faculty and Staff Association (also known as “LACCD BFSA”).  Local chapters will use the same format:  college name preceding Black Faculty and Staff Association (e.g. Los Angeles Trade-Technical College Black Faculty and Staff Association, “LATTC BFSA” or West Los Angeles College Black Faculty and Staff Association, “WLAC BFSA” ).

Article II: Mission

The mission of the Los Angeles Community Colleges District (LACCD) Black Faculty and Staff Association (BFSA) is to be a visible and viable organization dedicated to the recruitment, hiring, retention and professional excellence of African-American faculty and staff of the Los Angeles Community Colleges District (Hereinafter, referred to as “District.”).

Article III: Purpose 

The purpose of this organization shall be to:

  1. Advocate for fair hiring, promotion, and retention practices.
  2. Encourage professional excellence and growth through mentorship and networking opportunities.
  3. Create, cultivate and maintain a sense of community and a safe space to speak.
  4. Enhance morale, self-esteem, and cultural identity by recognizing and celebrating accomplishments, contributions, and milestones through culturally-inspired celebrations and activities.
  5. Be aware of and support, assist, and/or partner with African American organizations, associations, student clubs, etc. within the district and surrounding communities.
  6. Advocate for African American and/or culturally-responsive curriculum and activities development (e.g. African American history courses) and transfer opportunities to African American, Ethnic Studies programs at 4-year colleges and universities.

Activities that support the purpose:

Employment Advocacy:

  1. Serve in an advisory and/or advocacy capacity to address pertinent issues of Black faculty and staff.
  2. Encourage and actively monitor the hiring, promotion, and retention of Black faculty, staff and administrators in the Los Angeles Community Colleges District.
  3. Communicate regularly with District researcher to have the most current data of the number of African American faculty, staff, students; retention rates; and graduation and transfer data.
  4. Acquire and disseminate research data by posting to share site and reporting it in regular meetings.

Professional Excellence and Growth:

  1. Provide mentorship and professional development for Black faculty and staff.
  2. Identify appropriate and relevant programs and speakers.
  3. Recommend specific programs and oversee their implementation.
  4. Evaluate the effectiveness of implemented programs, speakers, etc.

Community Building:

  1. Provide a forum to articulate the needs of Black faculty and staff.
  2. Facilitate dialogue among Black faculty and staff to identify and express major areas of concern.
  3. Sponsor and support district-wide forums, workshops, and seminars dealing with vital issues relating to the professional, academic, cultural, and personal development of the Black faculty and staff.
  4. Facilitate networking with other faculty and staff, colleges within the LACCD, and Black faculty and staff associations in the surrounding communities.
  5. Establish and maintain prompt electronic community networks so that information can be swiftly disseminated among group members.

Partnerships:

  1. Help to ensure coordination of scheduling activities with other African American organizations, associations, student clubs, etc. within the district and surrounding communities.

Culturally-inspired Celebrations and Activities:

  1. Aid in the planning and implementation of Black cultural events within the District.
  2. Support culturally-responsive curriculum development that is inclusive of racially, ethnically, and culturally diverse subject matter.

African American Curriculum Advocacy:

  1. Assist with developing culturally-responsive curriculum and activities.
  2. Support the development of African American, Ethnic Studies courses and/or programs at colleges within the LACCD and encourage their transfer and/or articulation to 4-year colleges and/or universities.

Article IV: Membership

Membership:

  1. Regular membership eligibility includes full- or part-time employees of Los Angeles Community Colleges District.
  2. Associate members or partners may include, but are not limited to retirees, students, and community members.
  3. Honorary members include individuals with special service in education. Honorary membership status must be approved by the Executive Board.

Dues:

  1. Regular membership dues shall be a minimum of $20 per month for staff, $30 per month for faculty or administrators.
  2. Associate membership dues shall be $ 120.00 per calendar year.
  3. Honorary membership shall have no dues requirement.

Article V: Meetings

  1. Meetings shall be held biannually, in fall and spring, or more.

Article VI: Rights and Privileges

Voting:

  1. All members have full voting rights at general meetings and elections.
  2. A quorum is defined as one more than ½ of the members who are in attendance (if in-person) or one more than ½ of the members who are participating (if online).

Article VII: Organization

The Executive Board:

The responsible body of the organization shall be known as the Executive Board. The Executive Board shall be official members of the Los Angeles Community Colleges Black Faculty and Staff Association. The Executive Board shall be responsible for overseeing functions of the organization and its standing committees.  The Executive Board shall develop policies governing the operation of the organization and shall have the authority to negotiate all transactions of the organization.  The Executive Board is the central representative organ of the organization.

Officers:

President, Vice-President, Secretary, Treasurer, Parliamentarian, Historian/Webmaster, and Chaplain shall be elected by the regular membership. The term of office for each of these positions shall be two years.  In the event any of the officers no longer can fulfill her or his duties, the general body can entertain nominations for interim officials and with majority vote approve a replacement until the next general election.

The President shall:

  1. Be directly responsible to the Executive Board and carry out all policies set by the Board.
  2. Serve as the official spokesperson for the organization.
  3. Preside over all business sessions of the organization and Executive Board.
  4. Appoint committee chairpersons in the event both the President and Vice-President are absent from a meeting.
  5. Call special meetings.
  6. Submit reports as requested by the Executive Board.
  7. Appoint all committees upon approval of the Executive Board.
  8. Co-sign checks with the treasurer.
  9. Serve as chair of various standing or and/ad hoc committees as determined by Executive Board.

The Vice-President shall:

  1. Preside over business sessions of the organization in the absence of the President.
  2. Assist in the coordination of activities of the organization, as directed by the President and/or the Executive Board.
  3. Serve as chair of various standing or and/ad hoc committees as determined by Executive Board.

The Secretary shall:

  1. Be responsible for writing meetings minutes and posting them to share site.
  2. Work closely with Treasurer to keep an up-to-date membership list.
  3. Ensure that the share site has updated membership list.
  4. Assist with publicity of events and the distribution of pertinent information to members and the campus community, as directed by the President and the Executive Board.

The Treasurer shall:

  1. Maintain the financial records (bank statements, receipts, lists of expenditures, etc.) of the organization
  2. Receive and disburse funds of the organization as authorized by the Executive Board
  3. Develop an annual budget, jointly with the President and/or Executive Board
  4. Give a quarterly written report, including information about membership status
  5. Keep current list of membership
  6. Report on the status of the membership as directed
  7. Encourage current dues status of all members
  8. Co-sign checks with the President
  9. Post all financial reports to share site

The Parliamentarian shall:

  1. Be well versed in parliamentary procedures and rules
  2. Insure that all meetings of the organization are conducted in accordance with the rules and customs of parliamentary procedures

The Chaplain shall:

  1. Provide a spiritual tone for all meetings, events, and activities.
  2. Offer spiritual counseling service when needed or requested.
  3. Promote harmony and unity in meetings, events, and activities.
  4. Visit, provide spiritual comfort, and/or send cards to bereaved, sick, stressed, and hospitalized members or individuals.

Article VIII: Elections

  1. Elections will be held online by anonymous ballot during the first week of May in each even year.
  2. Newly elected officers shall assume the elected position beginning July 1st for a 2-year term.
  3. If there are vacancies after the election, the President shall appoint individuals to fill the vacancies with the confirmation of the Executive Board.

Eligibility Requirements:

  1. Members are eligible to run for an LACCD BFSA office after 2 years of membership with the District BFSA or campus chapter of BFSA.
  2. Eligibility requirements for the Executive Board may be developed for the each of the six offices of president, vice president, secretary, treasurer, parliamentarian, and chaplain.

Nominating Committee:

  1. The first week of April in every even year, a Nominating Committee shall be formed.
    1. Persons serving on the committee can be nominated for office.
  1. The Vice President shall send out an email to call for volunteers to serve on the committee.
  2. The duty of a nominating committee is to find the best candidate for each office.
  3. The Secretary shall give the committee a copy of the membership list, the bylaws, a description of the duties of each office, and the eligibility requirements.
  4. The committee must review the eligibility requirements for each office and see that the nominees meet these requirements.
  5. If anyone is elected, and it is discovered after the election that the person is not eligible, the election of that officer is null and void. The committee then has to find a new nominee, and the members have to vote again.
  6. The committee shall meet, carefully review the membership list, and select the people who they think will do the best job in each office.
  7. A member of the committee shall then be designated to call nominees to see if they are willing to serve if elected. If someone is not willing to serve, the committee needs to meet again and find other candidates.

Nominations:

  1. The second week of April in every even year, the Nominating Committee shall send out a call for nominations for Executive Board Officers.
  2. The call for nominations may come via email or in person meeting, from the floor.
    1. If a nomination from the floor, a member does not have to get recognition, and often in small assemblies, a member can call out a name while still seated.
    2. A person can nominate himself or herself.
    3. If a nomination from the floor, a nomination does not need a second.
    4. A member can be nominated for more than one office.
    5. If a nomination from the floor, a member can’t nominate more than one person for an office until everyone has had the opportunity to make nominations.
    6. If a nomination from the floor, nominees do not have to leave the room during the nominations, when the vote is taken, or when the vote is counted.
    7. The presiding officer can continue presiding, even if he or she is one of the nominees for the office.
    8. A member can rise and decline the nomination during the nominating process.
  3. There shall be an official close of nominations. If in person, by the end of the meeting. If online, usually by the end of the second week of April in every even year.

Candidacy Statements:

  1. Nominees must submit a candidacy statement and resume.
  2. A candidacy statement shall include, but is not limited to the candidate’s:
    1. Background information that may include name, position, years in the district, years in the BFSA, leadership positions on campus, in the District, and in community.
    2. Response to questions or statements, including his or her investment in African American campus, District and communities or a response to why he or she joined the Black Faculty & Staff Association.
    3. Summary of administrative and/or technology experience.
    4. Three references, including a personal and campus reference.
  3. The candidacy statement is due the last third Friday of April of each even year.
  4. The candidacy statement shall not be reproduced or retyped to be disseminated. It shall be scanned and posted to the share site.
    1. The voting ballot shall include the actual scanned candidate statements or a hyperlink to the candidate statements.
  5. The Executive Board may elect to have a special meeting or candidate’s forum to hear the candidates’ statements, engage in dialogue with the candidates, and/or to have a question and answer session.

Article IX: Committees

Standing Committees:

  1. The standing committees of the organization shall be:  Employment Advocacy, Curriculum, Membership, Information and Publicity, Professional Development, and Program Development and Fundraising.  Other committees may be added with the approval of the Executive Board.
  2. Each standing committee shall be chaired by a member of the Executive Board, unless this presents a hardship.  In this case, the President may appoint a committee chair.

Subcommittees:

  1. Any committee chair shall have the authority to establish subcommittees to the respective standing committee as required.  These committees shall expire upon the completion of their function or the term of the committee chair.

Ad Hoc Committees:

  1. As directed by the Executive Board, the President shall establish special ad hoc committees which shall expire upon the completion of their function or the term of the President.

Article VIII: Duties of Standing Committees

Employment Advocacy Committee shall:

  1. Serve in an advisory and/or advocacy capacity to address pertinent issues of Black faculty and staff.
  2. Encourage and actively monitor the hiring, promotion, and retention of Black faculty, staff and administrators in the Los Angeles Community Colleges District.
  3. Communicate regularly with District researcher to have the most current data of the number of African American faculty, staff, students; retention rates; and graduation and transfer data.
  4. Acquire and disseminate research data by posting to share site and reporting it in regular meetings.

Curriculum Committee shall:

  1. Assist with developing culturally-responsive curriculum and activities.
  2. Support the development of African American, ethnic studies, and other courses and/or programs at colleges within the LACCD and encourage their transfer and/or articulation to 4-year colleges and/or universities.

The Membership Committee shall:

  1. Recruit new members.
  2. Facilitate new members meetings at various campuses.
  3. Perform other membership duties as directed by the Executive Board.

The Information and Publicity Committee shall:

  1. Have adequate technological knowledge and experience with Internet, social media, etc.
  2. Publicize all events sponsored by the organization and as directed by the Executive Board, including membership meetings as directed by the President and approved by the Executive Board.
  3. Distribute pertinent information to the membership and campus community to provide a clear and positive image of the organization as directed by the President and approved by the Executive Board.
  4. Publish an annual newsletter to include information relative to the goals of the organization and its membership as directed by the President and approved by the Executive Board.

Professional Development and Growth Committee shall:

  1. Provide mentorship and professional development for Black faculty and staff.
  2. Identify appropriate and relevant programs and speakers.
  3. Recommend specific programs and oversee their implementation.
  4. Evaluate the effectiveness of implemented programs, speakers, etc.

The Program Development and Fundraising Committee shall:

  1. Plan and implement programs that relate to the goals of the organization as directed by the Executive Board.
  2. Research issues that relate to the organization and report findings to the Executive Board and Association.
  3. Plan and implement fundraising activities sponsored by the organization as directed by the Executive Board.

Article IX: Ratification and Amendments of Constitution and By-laws

  1. The by-laws shall be amended by a quorum.
  2. A quorum shall ratify and amend the constitution and by-laws of the BFSA.
  3. Ratifications of amendments shall be effective after voting.
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